Program Associate

About the Organization

QFI is a US based organization committed to advancing the value of teaching and learning Arabic as a global language. QFI works to increase access to research-informed Arabic instruction for educators and students.

QFI works to foster and encourage the study of Arabic as a global language by supporting the professionalization of Arabic teaching and research-informed methodology and practices. With more than a decade of experience working in the Americas, the United Kingdom (UK) and Europe, QFI has established networks of educators, administrators, students, researchers, and other experts in language learning. With Arabic language programs more prominent at the university level, the number of Arabic education programs offered at the primary and secondary level has not changed much, providing an opportunity for QFI to position Arabic as a global language that is taught at an earlier age.

Position Summary

The Program Associate (PA) works to administer and support a portfolio of grants and programs related to the teaching and learning of the Arabic language. The PA is responsible for the announcement, application, review, award, monitoring, and closing processes of certain QFI grant programs. The PA also supports student engagement programmatic activities such competitions, outreach activities, and institutes working in an efficient and time-sensitive manner and interacting with a range of QFI beneficiaries, consultants, and contractors. The PA will also support the program team by performing a wide range of key administrative tasks, including events management as well as managing submissions in QFI’s grants management portal.

Position Functions and Responsibilities

To perform this job successfully, each essential duty and responsibility must be performed satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.

Essential Functions and Responsibilities

• Process awards and/or grants related to the learning and teaching of the Arabic language, overseeing all aspects of the grant lifecycle
• Provide logistical and administrative support for the development and implementation of QFI student engagement programming. Responsibilities include:
  • Coordinate and serve as the primary point of contact for event participants
  • Coordinate work with consultants, contractors, and advisors, including drafting contracts and processing invoices
  • Process reimbursements for event participants and consultants
  • Monitor programs for programmatic impact - gather and organize relevant programmatic data for monitoring and evaluation purposes.
• Coordinate with partners on the planning and implementation of QFI’s student facing programming, such as pupil days, immersion programs, and student competitions, through program planning, event support, and administrative support with a strong focus on cross departmental coordination.
• Answer questions about QFI and its programs, when appropriate. Direct QFI beneficiaries and general community members to the correct information, resources, and fellow staff member(s) when necessary.

Knowledge, Skills and Abilities

• Demonstrated skills in problem solving and critical thinking
• Previous experience in logistical planning and coordination of events and/or institutes

Requirements

Experience

• 6 months previous experience working or interning on educational programs or in K-12 education
• Previous study of both written and spoken Arabic language, three semesters (or equivalent), or intermediate low proficiency on ACTFL proficiency scale (or equivalent) required

Education

• Bachelors Degree in a field of study such as Arabic, Middle Eastern Studies, Education, International Studies, or other relevant fields.

Working Conditions

QFI currently operates on a Hybrid Work Policy with in-person work required two days per week. The programs department lead requires Thursdays to be one of the two days. Employees may be required to travel to QFI offices or third-party sites to attend meetings, events, or for other situations as deemed necessary by their supervisor.

• Mostly sedentary; must be able to lift up to 20lbs.
• Up to 20% travel required (international and domestic) following QFI’s Travel Policy

Salary and Benefits

Salary range is $24-$26 per hour, depending upon experience, with competitive benefits.

This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all other duties as required.

To be considered for this position you must reside in the Washington, DC metro area.